The reconciliation procedure includes a number of steps. After preprocessing a set of ballots:
The ballot officer records the total number of processed ballots in the appropriate section of the ballot count worksheet.
Compare the number of empty B envelopes with the number of processed ballots. Resolve any discrepancy.
If necessary, recount ballots and empty B envelopes.
If the number of empty B envelopes is greater than the number of ballots, check the B envelopes for ballots that may have been left inside.
If the number of ballots is greater than the number of empty B envelopes, check the mailing envelopes for notations indicating multiple ballots inside. Also check the “Not Processed” table box for processed envelopes.
Discuss any remaining discrepancy with the preprocessing shift leader.
The ballot officer also records the number of mailers placed in the Not Processed table box for each set.
Only after the numbers reconcile,take the flattened ballots to the shift leader.
Each individual team will complete a ballot count worksheet for all sets of ballots preprocessed during a shift. At the end of the shift, the Ballot Officer must also add up each column to calculate the team’s daily grand totals.
Remember: Accuracy is essential!