001. INTRO: June 2021
Welcome to the PPE Specialist online training class!
This class will go over everything you need to know to be a PPE (Personal Protective Equipment) Specialist for the June 2021 Party Primary Election.
003. OVERVIEW: Overview
Review all information in these slides and notes at your own pace.
We will go over a number of topics, including: PPE supplies, what to do before election day, what to do during election day, and how to protect voters and election officers in the voting room.
At the end of this training, you must complete a quiz to receive credit.
004. OVERVIEW: Guiding Principles
Let’s first go over our Guiding Principles for Polling Places During COVID-19:
005. OVERVIEW: Your role as a PPE Specialist
Thank you for agreeing to be a PPE Specialist! We really appreciate your help serving in this important role.
What are your duties as PPE Specialist?
Help prepare voting room for social distancing.
Ensure that all election officers and poll watchers wear face masks or face shields.
Sanitize voting booths and other surfaces as needed.
Ensure other officers have access to PPE materials.
NOTE: As of now, all election officers must wear a face covering. We will continue to review guidance from the CDC and the State of Virginia and will let you know before election day if there are any changes to this policy.
006. PPE SUPPLIES: PPE Intro
We will now go over the PPE Supplies that we will provide to each precinct.
007. PPE SUPPLIES: PPE Kit
Each precinct will receive additional resources for this election. Your Chief will pick these up before election day and have them available when you setup the polling place.
Let’s start with the PPE Kit. Each PPE Kit contains:
008. PPE SUPPLIES: Social Distancing Signs and Materials
In addition to the supplies in the PPE Kit, each precinct will receive materials to help enforce social distancing, including:
009. PPE SUPPLIES: Acrylic Sneeze Guards
Each precinct will also receive 4 clear Acrylic Sneeze Guards to be placed at the Check-In tables, Ballot Table, Chief’s Table, and other areas. Note that there is a cutout at the bottom to allow voters and officers to easily exchange materials (e.g. voter’s ID, ballots, etc.).
NOTE: The sneeze guards you receive will be completely transparent after you remove the protective cover. However, in this picture, we have added blue tape to the edges of the acrylic sneeze guard so you can see it better.
010. BEFORE ELECTION DAY: Intro
We will now go over how to set up your polling place before Election Day.
011. BEFORE ELECTION DAY: BEFORE ELECTION DAY"
You should coordinate with your Chief and assist in setting up the voting room before election day.
Post social distancing signs and markings throughout the voting room. This will give all officers more time on election morning and will be a good opportunity to familiarize yourself with your polling place.
Place an extra table in front of the Check-In Tables, Ballot Table, and Chief’s Table to enforce proper social distancing.
Assemble acrylic sneeze guards before election day.
012. BEFORE ELECTION DAY: Post Social Distancing Sings with County Seal
Let’s start with where to put the signs we reviewed earlier.
We will provide you with two laminated copies of the social distancing signs with the county seal. Post these signs at the entrance to the voting room.
013. BEFORE ELECTION DAY: Post Social Distancing Signs
We will provide you with 6 copies of a yellow 6-foot social distancing sign and 6 copies of a blue and white social distancing sign. You should post these signs at the following locations:
014. BEFORE ELECTION DAY: Post Social Distancing Signs
Lastly, we will provide you with 15 Round Blue Social Distancing Signs to place on the floor in 6-foot intervals. If your voting room is in a School, School Staff will provide you with large cones. You should tape the Round Blue Social Distancing Signs to the cones and place them in 6-foot intervals. In other locations you can use blue painter’s tape to tape the signs to the floor.
IMPORTANT: Do not stick the round signs directly to the floor. Tape them to the cones or the floor.
Place Round Signs and/or wide blue “painter’s tape” in 6-foot intervals as follows:
You can use the tape in addition (if necessary) to mark X’s on the floor in 6-Foot Intervals
015. BEFORE ELECTION DAY: Yellow Directional Arrows
We will provide you with a sheet of yellow arrows to place on the floor to direct voters.
You can also use the blue painter’s tape in addition to the yellow arrows (if necessary) to mark arrows on the floor to direct voters.
Direct voters into the voting room and through the voting process in a manner that will prevent them from crossing paths.
016. BEFORE ELECTION DAY: Table Set Up
Place an extra table in front of the following locations to enforce proper social distancing:
017. BEFORE ELECTION DAY: Assemble The Acrylic Sneeze Guards
Each precinct will receive 4 acrylic sneeze guards. They will be packed in cardboard boxes.
Follow the instructions to assemble the acrylic sneeze guards before election day. Save the boxes for re-packing at the end of the day.
IMPORTANT: Wear gloves! The edges of the acrylic sneeze guards can be sharp.
018. DURING ELECTION DAY: Intro
We will now go over what you need to do during the day on Election Day.
019. DURING ELECTION DAY: Social Distancing
Ensure all individuals in the polling place are adhering to social distancing markings and remaining 6-feet apart at all times, even when speaking or interacting with each other.
Ensure the number of voters in the voting room does not impede on anyone’s ability to remain properly socially distanced.
020. DURING ELECTION DAY: Face Coverings
Ensure election officers are wearing a face mask or a face shield while in the voting room. We encourage all election officers to wear a face mask, if possible. However, if an election officer says they cannot wear a face mask (e.g. for a medical reason), they are permitted to wear a face shield. You should not question someone’s reason for preferring to wear a face shield.
Election officers may choose to bring and wear their own face covering, but our office will provide enough face masks for all officers.
Help ensure election officers wear face coverings properly (always covering nose and mouth, not pulled down to talk, etc.).
We will also provide gloves that election officers can choose to wear while handling materials, such as voter IDs. Election officers are not required to wear gloves.
021. DURING ELECTION DAY: Hand Sanitizer
022. DURING ELECTION DAY: Curbside Voting
023. DURING ELECTION DAY: Additional Measures
024. DURING ELECTION DAY: Voters
025. DURING ELECTION DAY: Poll Watchers
026. VOTING ROOM LAYOUT: Intro
We will now go over how to protect election officers and voters in each area of the voting room.
027. VOTING ROOM LAYOUT: Voting Room Entrance
Ensure the door to the voting room is propped open, if possible.
Use different doors for voters to enter and exit the voting room, if possible.
028. VOTING ROOM LAYOUT: Check-in Table
029. VOTING ROOM LAYOUT: Ballot Table
030. VOTING ROOM LAYOUT: Voting Booths
031. VOTING ROOM LAYOUT: Voting Machines
032. CONCLUSION: Quiz
Congratulations! You have now completed this online class.
To receive credit for this class, you must still take and pass the quiz. You can find the quiz in the Election Officer Portal. Go to the Training tab, scroll down, and look in the bottom-right for a link labeled “Quiz”. If you do not pass the quiz the first time, you can take it again until you pass. If you need any help, don’t hesitate to call or email us.
This class is now complete. Thank you and have a great election day!