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Slide 11

It’s vital that you set up your Chief’s Table with all items you may need. We suggest you actually use 2 tables side-by-side: one to hold these documents and forms and another where non-routine voters may sit as you help them. You may also need an additional table for the Same Day Registration Specialist.

  • Voter Forms: Keep the different voter forms handy, including the Request for Assistance form for assisted voters, Affirmation of Eligibility for inactive voters, and Voter Registration Application for new or moved voters. We will go over these situations in more detail later in this training.
  • Provisional Materials: Some non-routine voters may only be eligible to cast a provisional ballot. Keep your provisional envelopes and provisional notices handy for them. You will use the electronic provisional log on the admin tablet to record provisional voters but keep the paper log handy in case you experience difficulties with the electronic log.
  • Numbered Envelopes: There are some numbered envelopes that you will put materials in throughout the day. For example, provisional materials go in envelope #1A, spoiled and voided ballots go in envelope #4, and completed voter forms will go in envelope #8.
  • Chief’s Notes: This is where you will document any unusual situations or problems that occur on election day.
  • Chiefs Notebook: Remember, you will have your Chiefs Notebook on election day, which will walk you through all situations that may arise, including how to help any non-routine voters and what forms they may need to complete.
  • Poll Pad: You will not have a designated Chief Poll Pad, but you should take one from the check-in table and use it at the Chief’s table when you need to look up or check-in non-routine voters. This will give you the flexibility to use the Poll Pad when you need it or add a check-in station for routine voters when needed. Just be sure to keep your devices charged! Periodically carry the Chief’s Table Poll Pad over to the check-in table so that it can sync check-ins with those on the check-in table Poll Pads.

Keep your Chief’s Table tidy throughout the day. The better-organized your Chief’s Table is, the easier it will be for you to find what you need to help process non-routine voters!